00433: ProviderOne claims submission deadline changes: Christmas and New Year's
Discovery log number
00433
Discovery description

Due to the observance of Christmas and New Year's holidays, ProviderOne claims submission deadlines have been moved up to ensure that providers are able to receive payment and Remittance Advices (RA’s and HIPAA 835 files) on Friday of each impacted week.

The following table details the updated claims submission deadlines for both ProviderOne and the Pharmacy POS systems.

Week of December 23, 2024

Type Change

Payment

No Change: Friday, December 27, 2024

Remittance Advice (RAs)/835

No Change: Friday, December 27, 2024

Claims submission deadline - ProviderOne

Changed to 5 p.m. Monday, December 23, 2024

Claims submission deadline – Pharmacy POS

Changed to 5 p.m. Sunday, December 22, 2024

 Week of December 30, 2024

Type Change

Payment

No Change: Friday, January 3, 2025

Remittance Advice (RAs)/835

No Change: Friday, January 3, 2025

Claims submission deadline - ProviderOne

Changed to 5 p.m. Monday, December 30, 2024

Claims submission deadline – Pharmacy POS

Changed to 5 p.m. Sunday, December 29, 2024

Date reported
ETA
Provider impact
All Providers
Workaround
Please report any issues to: mmishelp@hca.wa.gov.
Description
HCA is amending WAC 182-501-0213, Case management services, and writing new rules under new Chapter 182-563 WAC to provide limited coverage for certain services for incarcerated individuals up to 90 days before their expected release date. This rulemaking aligns with Washington’s Medicaid Transformation Project 2.0, in accordance with Section 1115(a) of the Social Security Act and the Consolidated Appropriations Act (CAA).

Agency contacts

Rulemaking contact
Program contact
Rulemaking status history

Preproposal (CR101)

Proposal (CR102)

Description
The agency is amending these rules to allow for the payment of services under the Apple Health program by certified anesthesiologist assistants (CAA), as established in Chapter 18.71D RCW and adds other clarification about providers of anesthesia services.
The proposed rules:
• Add qualified dentists or oral surgeons and certified anesthesiologist assistants to the list of qualified anesthesiologist providers eligible for reimbursement
• Replace the “department” with “medicaid agency” or “agency”
• Relocate anesthesia reimbursement provisions from section 182-551-0300 to section 182-551-0350
• Update the source of the base anesthesia units (BAU) values
• Include the calculation of allowed anesthesia charges for more than one procedure and for add-on procedures
• Clarify that the agency does not reimburse attending surgeon for anesthesia services
• Describe reimbursement for multiple anesthesia providers present on a case and for anesthesia provided by a team

Agency contacts

Rulemaking contact
Program contact
Rulemaking status history

Preproposal (CR101)

Proposal (CR102)

Withdrawal (CR102)

Proposal (CR102)

Supported employment

Supported employment is one branch of the Foundational Community Supports (FCS) program. It is an effective approach centered on assisting individuals in securing competitive employment within the community, while also providing the necessary support to ensure their success in the workplace. Meaningful employment contributes to a more fulfilling life for many adults and youth in transition, aiding them in achieving their career and educational objectives, and promoting recovery for those facing behavioral health challenges.

Overview

Supported employment extends beyond mere job placement; it mitigates the risks of homelessness and incarceration while empowering individuals to escape cycles of poverty. By emphasizing personal choice and support, it enables participants to flourish in their roles, enhance their lives, and become contributing members of their communities. This model is utilized in various environments, including community mental health centers and rehabilitation programs, and is adaptable to different geographic contexts and job markets.

Central to our initiative is the Individual Placement and Support (IPS) model, an evidence-based strategy designed to assist individuals in obtaining meaningful employment. This model prioritizes individual preferences, boosts self-esteem, and ultimately improves quality of life, financial stability, and mental health in Washington State.

Unemployment has a significant impact on overall well-being, often leading to reduced life expectancy, particularly among those with behavioral health issues or prior involvement in the justice system. Moreover, systemic barriers frequently hinder individuals from returning to work by diminishing public benefits, and there is a notable shortage of resources for benefit planning to facilitate transitions from public assistance to earned income. IPS programs demonstrate a high rate of successful implementation and sustainability over time.

Resources

Glidepath

Proviso 92 state Appropriation for fiscal year 2023-2025 is provided solely to support the creation of a bridge period for individuals enrolled in both Housing and Essential Needs (HEN) and the Foundational Community Supports initiative who are transitioning from HEN benefits (under RCW 74.04.805) due to increased income or other changes in eligibility. The Health Care Authority, Department of Social and Health Services, and Department of Commerce are collaborating on this effort.

This program has two separate contracts:

  • One through the Department of Commerce with each county’s contracted HEN provider for additional rental assistance for the supported employment priority population to counter losing HEN benefit due to increased income or other eligibility criteria.
  • One through HCA awarded to up to 10 agencies (one in each region) to provide region-wide benefit planning and supported employment services, as well as to distribute the support funds for this same supported employment priority population.

Glidepath resources

Supportive housing

Supportive housing is one branch of the Foundational Community Supports (FCS) program. It provides a holistic and intensive case management approach aimed at assisting individuals in securing and maintaining safe, affordable housing. It also integrates critical support services related to behavioral health care, employment, public benefits, physical health care, and more.

Want to become a supportive housing provider? Learn how.

Overview

The primary goal of supportive housing services is to empower individuals seeking housing to achieve stable and independent living by recognizing the various life factors that contribute to housing instability and tailoring coordinated support to meet their unique needs and objectives. Additionally, our program strives to reduce homelessness in Washington State and lower the costs associated with accessing high-quality behavioral health care, ultimately leading to healthier lives for our participants.

Supportive housing services are grounded in evidence-based practices derived from the Substance Abuse and Mental Health Services Administration's (SAMHSA) principles of Permanent Supportive Housing (PSH) model. This model is founded on seven core principles that research has shown to yield the most effective long-term housing stability outcomes for those receiving housing support services:

  • Choice of housing
  • Separation of housing and services
  • Decent, safe, and affordable options
  • Housing integration
  • Rights of tenancy
  • Access to housing
  • Flexible, voluntary services

Other FCS opportunities

Supportive housing case management services provide essential resources for those seeking assistance in achieving housing stability. These services can be particularly effective when combined with additional programs such as mental and physical health care, substance use disorder services, public benefits, housing subsidies, voucher programs, and more.

The Foundational Community Supports (FCS) program offers additional opportunities for individuals enrolled in supportive housing that eligible participants may consider alongside these case management services including:

  • Supported employment
  • Transition Assistance Program (TAP)
  • Apple Health and Homes (AHAH) housing
  • AHAH Rental Assistance Program (AHAH-RAP)
Transition Assistance Program (TAP)

Unemployment, job insecurity, homelessness, and unstable housing contribute to poor health. Homelessness is traumatic and cyclical, putting people at greater risk for developing physical and mental health conditions, including substance use disorders.

Enrollees of FCS supportive housing services often face financial obstacles to obtaining and maintaining safe, quality, affordable places to call home-especially when transitioning out of inpatient settings

Program goals

  • Support supportive housing enrollees as they take steps to achieve their personalized housing goals.
  • Lower barriers to securing housing stability by covering fees including but not limited to IDs, application fees, move-in costs, and more.

Eligibility criteria

Individuals are eligible to access TAP funding, so long as they:

  • Are receiving FCS-eligible Medicaid
  • Are authorized for Supportive Housing services
  • Are seeking to transition into the housing of their choice
  • Identify as having a behavioral health treatment need

TAP resources

Contact

Maureen Maples, FCS housing subsidies program manager for TAP

Apple Health and Homes

Apple Health and Homes (AHAH) is a multiagency effort that pairs health care services with housing resources for some of the state’s most vulnerable residents. AHAH aligns housing resources (capital financing and rental/operations assistance) with supportive services through the FCS program.

HCA has contracted with Wellpoint to be the coordinating entity that confirms eligibility for participants in conjunction with local FCS providers across the state.

HCA’s role is:

  • Administration of eligibility determinations for services
  • Enrollment in AHAH's CSS benefit
  • Coordination of permanent supportive housing units for eligible individuals

Eligibility

FCS is a targeted Medicaid benefit designed to meet the needs of individuals with significant barriers to finding stable housing and employment.

Participants must be:

  • Medicaid-eligible
  • Meet certain age requirements
  • Meet specific medical risk factors including chronic homelessness, complex behavioral health and co-occurring substance use needs among others, as well as a disability or other long-term care needs.

FCS does not pay for rent, rental subsidies, wages, or wage enhancements.

AHAH eligibility uses a subset of existing eligibility criteria used by Supportive Housing benefit. Enrollment in Supportive Housing requires individuals to meet several risk factors and medical necessity requirements.

While AHAH uses the Supportive Housing program’s eligibility criteria as a blueprint, AHAH’s eligibility criteria are more restrictive, based on two risk factors: frequent turnover of in-home caregivers, and individuals who have a predictive risk score of 1.5 or higher.

Resources

Contact

Elizabeth Pitts, AHAH program manager

Apple Health and Homes rental assistance

The AHAH Rental Assistance Program provides project- or tenant-based rental subsidies. The legislature appropriated funds to provide rental assistance for persons enrolled in the AHAH program.

The Department of Commerce will pay rent each month on behalf of AHAH program participants deemed eligible for the program. Referrals will be received from Wellpoint, the program’s coordinating entity, signaling that the participant has located housing with the assistance of the local Supportive Housing service provider.

Prior to payment of rent, landlords will be contacted for confirmation and to gather information necessary to pay rents each month. The Department of Commerce is developing a data platform that will track real-time allocations of rent funds to each of the state’s ten behavioral health regions, the amounts spent in each region, and the amount of uncommitted funds in each region.

Resources

Foundational Community Supports

Foundational Community Supports (FCS) provides supportive housing and supported employment services to our most vulnerable Medicaid beneficiaries. These services are designed to promote self-sufficiency and recovery by helping participants find and maintain stable housing and employment.

Want to become an FCS services provider? Learn how.

What is supportive housing and support employment?

  • Supportive housing help individuals get and keep community housing.
  • Supported employment help individuals with barriers to employment get and keep a job.

What doesn't FCS cover?

FCS does not pay rent, rental subsidies, wages, or wage enhancements.

Who is eligible for the FCS program?

FCS is a targeted Medicaid benefit designed to meet the needs of individuals with significant barriers to finding stable housing and employment.

Participants must be:

  • Medicaid-eligible
  • Meet certain age requirements
  • Meet specific medical risk factors including:
    • Chronic homelessness
    • Complex behavioral health needs
    • Co-occurring substance use needs
    • A disability or other long-term care needs

Learn more about FCS eligibility with our quick reference guide.

Refer clients who need supportive housing and supported employment to Wellpoint, the third party administrator of FCS.

Provider resources

Need help with FCS training?

For supportive housing program managers:

For supported employment program managers:

Description
The agency is amending WAC 182-543-2000 to amend the medical equipment and supplies provider requirements.

Agency contacts

Rulemaking contact
Program contact
Rulemaking status history

Preproposal (CR101)

Proposal (CR102)

Permanent Adoption (CR103P)